Asset Performance Management For Your Fleet

Asset performance management (APM) leverages software to gather critical asset data in order to measure asset performance and ensure optimal performance of your fleet’s assets.

Components of Fleet Asset Performance Management

You might be thinking what is asset performance management software and how can it help my fleet? Regardless of what type of business you operate, you rely on your assets to perform and knowing the health of an asset is a critical component of fleet management.

Fleet and equipment asset performance management involves a combination of data collection and analytics to make informed decisions. This includes asset utilization, maintenance management, cost monitoring and preventive measures to maintain optimal efficiency.

An asset performance management software will organize and automate processes in your workflow from determining usage, maintenance scheduling, calculating costs and provide insight into asset performance.

By leveraging fleet technology, you’ll be able to eliminate time-consuming tasks related to compiling and computing data while improving efficiency and accuracy.

This will help you pinpoint critical assets that you rely on most as well as understand and calculate risks associated with unplanned downtime much faster.

You should compare real-time data with historical records to get a better understanding of trends and if action needs to be taken to prevent downtime.

Tracking Asset Performance and Inspections

Fleet data can be collected in several ways and for any budget. It can be convenient and accommodating no matter the type of asset or fleet size.

Global Positioning System (GPS) tracking and telematics devices are great solutions to automate data collection. The device transmits data from the asset directly to a fleet management software.

With administrative access to the software, a fleet manager receives necessary data such as meter readings and fault code alerts — all in real time.

If purchasing asset tracking devices is a stretch for the budget, asset data can also be added by operators.

Your team can use mobile inspection apps to record daily equipment and vehicle inspections.

Transitioning from paper (or no) inspection logs to digital inspections is a first step in the digital transformation for asset management.

Some of the benefits of going digital include:

  • Receive inspection results in real-time
  • Reduce time spent conducting inspections (easier to click than write!)
  • Add photos and notes of assets/issues
  • Eliminate entering logs manually
  • Easily accessible database of record
  • Save on paper logbook costs

Here are some of the benefits and best practices of equipment maintenance and inspections.

Once more, your team will be able to send you updates from anywhere in the field and you can support multiple locations all at once.

But before you can dive into the numbers, you’ll want to have a strategy in place. Plan your work and work your plan, right?

Implementing an Asset Performance Management Strategy

Asset reliability is a basic function for any business. In order to maintain optimal performance, you must collect fleet data and leverage the tools software provides.

Some data points you should be collecting to manage asset performance are:

  • Maintenance history
  • Asset usage
  • Asset depreciation
  • Inspection results
  • Replacement part frequency
  • Fuel usage, cost and efficiency

As we mentioned before, you can collect all of this vital asset data and analyze it within a fleet management software.

Routine inspections, which are required daily for most assets, provide clarity into asset performance and should be a focal point for your asset performance management strategy.

Asset inspections should focus on critical functions, the necessities that enable functionality. Signs that your assets aren’t operating at peak performance include:

  • Loss of fuel efficiency
  • Leaks
  • Clunky noises when in use
  • Trouble starting up
  • Diagnostic Trouble Codes (DTC), fault codes and alerts appearing on the dashboard

With this information, you can develop a preventive maintenance schedule based on performance, usage and time intervals.

Avoiding Unplanned Downtime With Asset Performance Software

The true cost of downtime varies by industry and company. Wages, duration of recovery time and the percentage of revenue the asset offers are all contributing factors.

That said, unplanned downtime is preventable if you have a proper fleet asset management system. The incredible costliness of downtime can be mitigated by simply using a robust, yet cost-effective fleet management software.

The software will allow you to track the necessary components of your assets, develop custom reports to pinpoint trends and make informed decisions to benefit your bottom line.

Remember, APM software doesn’t have to be overly complicated, require a dedicated expert or break the budget.

Fleetio provides the necessary asset performance management solutions to keep any sized fleet operating at peak performance.

Matt dziak headshotMatt Dziak

Content Marketing Manager

Matt is the Content Marketing Manager at Fleetio. If he’s not developing strategies for new, engaging content, you can find him trying to develop his golf game.



Fleet management is the use of a set of vehicles in order to provide services to a third-party, or to perform a task for our organization, in the most efficient and productive manner with a determined level of service and cost.

Fleet management activities are shown in the following graph 1:

fleet management activities

Graph 1: fleet management activities

The proposal audit analyses and assesses all fleet management activities shown in the graph 1, and its main goals are:

  • Know the overall status of the fleet management activities
  • Provide the analysis, the assessment, the advice, the suggestions and the actions to take in order to cut costs and increase the efficiency and efficacy of the fleet management  activities

With the information obtained, we’ll elaborate a report that holds the overall status of the fleet management as well as the suggestions, recommendations and the measures to take in order to cut costs and optimize the fleet management activities.


Fleet Management Audit AFMC


José Miguel Fernández Gómez

34 678254874

JMFI´m a Fleet Management expert, and the manager of Advanced Fleet Management Consulting, that provides Fleet Management Consultancy Services.