Advanced Fleet Management Consulting provides a wide range of consulting services to perform all activities and services related to vehicle fleet management, click on each link to know more.
If you’re looking for a type a project that is not mentioned in our services, please contact us, we can analyze it and give you a proposal, we are open to all suggestions and recommendations.
- Vehicle fleet policy and strategy
- Fleet size quantity optimization
- Acquisition of vehicles
- Operation of vehicles
- Disposal of vehicles
- Vehicle control and monitoring
- Dashboard and data analysis
- Auxiliary services
- Organization and processes
- Management Software
- Other services
Policy and strategy for vehicle fleet managing
This is the starting point for a good practice in vehicle fleet management, very often, an ambiguous, underdeveloped or lack of policy is the source of mismanagement thereof.
Advanced Fleet Management Consulting designs and implements the policy and strategy for vehicle fleet management, according to the needs, requirements and budget of your organization, establishing guidelines for action and a long-term planning, with the aim of developing the overall strategy for its organization and minimize risks.
The policy for vehicle fleet management must contain the following general guidelines: optimal estimate of the number of vehicles in the fleet, acquisition of vehicles, operation of vehicles, disposal of vehicles, control and monitoring of vehicles, dashboard and data analysis, auxiliary services, organization and processes, staff training, and software to be used for fleet management.
The leadership of the organization must support, enforce and communicate this policy to all persons involved in the vehicle fleet management.
Calculation of the optimal number of vehicles in the fleet and routes to cover
Calculating the optimal number of vehicles in the fleet, the capacity of each vehicle (e.g., m3, maximum number of passengers or cargo, etc.) and routes to be covered, with the aim of achieving greater efficiency and effectiveness for a given level of service and cost (resources).
Establishing the level of service and the resources needed to provide it; service level examples are the following: perform delivery/collection routes in a given time fulfilling a schedule, leaving no idle time to use a vehicle, a number of incidents can be served at the same time or visiting a number of customers in a geographic area in a set time.
Calculus, establishment and optimization of routes to cover if any, maximizing occupancy load of vehicles and minimizing fuel consumption or the traveled distance.
Modeling and simulation of various scenarios, to find out what happens to the level of service and its associated cost, if we change the number, capacity and location of departure/arrival of the vehicles or point of delivery and/or collection.
Acquisition of vehicles
Study and selection of the best way to acquire vehicles: owned, under a renting/leasing contract or a mixed form of both.
Study and choice of the renting/leasing company, if the vehicles are acquired in this mode.
Study and selection of the best type of vehicle to acquire: fossil fuels, hybrid, hydrogen, compressed air, electric or a mixed composition of each category.
Study and selection of vehicle brands to acquire: Premium or other.
Study, selection and standardization of brands, models of vehicles and equipment in order to reduce acquisition and operation costs and achieve economies of scale.
Calculation of vehicle total cost of ownership (TCO) that is the key aspect for fleet management optimization and cost control.
Study and choice of the vehicle acquisition channel and purchase planning: direct purchase, tender or auction.
Design, negotiation and establishment of framework agreements with companies supplying vehicles.
Design and establishment of an acquisition department in charge of all acquisitions of vehicles, in order to avoid duplication, save costs and achieve economies of scale.
Operation of vehicles
Design and implementation of the policy and management activities of fleet maintenance.
Design and implementation of the policy and management activities of prevention, control and reduction of traffic accidents.
Design and implementation of the policy and management activities of control and reduction of fuel consumption, CO2 emissions and environmental impact of the fleet.
Design and implementation of the management activities of prevention and analysis of vehicle breakdown.
Advanced Fleet Management Consulting has developed its own methodology for choosing the best types of tires for a vehicle fleet.
Search and selection of alternative suppliers of spare parts, which can provide cost savings of 40% in this aspect.
Selection and assessment of external workshops for maintenance and repair of vehicles. Preparation of the driver’s manual, where guidelines for the correct use of the vehicle and what to do in case of breakdown or accident are established.
Disposal of vehicles
Design and implementation of vehicle disposal policy, which can be done by time, mileage traveled of whichever policy is first met, with the objective of minimizing the total cost of ownership (TCO).
Study and selection of the vehicle disposal channel and sales planning: direct sales, in person or electronic auctions, use third party companies or export to other countries.
Study and establishment of maximum vehicle sales time schedule.
Design and implementation of a disposal department performing all sales of vehicles in order to avoid duplication, save costs and achieve economies of scale.
Vehicle control and monitoring
Design and implementation of the type of information to be recorded and level of detail for the control, monitoring and traceability of vehicles.
A bad practice is not to perform the control and monitoring of vehicles properly, causing the organization not to know the actual number of vehicles they have, their status, where they are located and who is responsible for them.
Dashboard, data analysis and reporting of vehicle fleet management
Advanced Fleet Management Consulting designs and implements the dashboard through stages in your organization, which contains the choice of indicators to be used, the frequency of their collection and in which activities implement them.
The implementation of the control panel and data collection needs a period of adaptation and performance in an organization, it is recommended to implement a first phase with 5-6 basic indicators and once this first phase has been established, extending the dashboard to other more specific indicators.
Advanced Fleet Management Consulting analyzes data from its vehicle fleet in depth using the most advanced statistical techniques and operational research methods in order to gain valuable information for decision-making and identify patterns of behavior.
A common bad practice in organizations is to collect lots of data, which are not further analyzed, when properly analyzed, these data contain valuable information for the vehicle fleet management and organization.
Advanced Fleet Management Consulting designs and implements the monthly and semi-annual report for the direction of its organization in order to know the status of the vehicle fleet, its trend and whether the set objectives are met.
They are supporting services of acquisition, operation and disposal activities, and those of lower added value in vehicle fleet management. They are the following services: insurance management, traffic fines management, fuel cards management, traffic accidents management, technical vehicle inspection management or the fulfillment of current regulations concerning vehicle fleets.
Study and selection of which auxiliary services will be outsourced to third party companies.
Study and selection of companies that supply auxiliary services.
Design and implementation of planning activities for technical inspection of vehicles.
Design and implementation of the management system of traffic accidents and fines.
Organization and processes of vehicle fleet management
Design and implementation of the vehicle fleet management and organization, which contains the structure, departments, job profiles, activities, information, controls and processes.
Outsourcing: choosing activities that are outsourced to third party companies or performed by your organization.
Selection and assessment of external suppliers.
Centralization of the vehicle fleet management.
Identification of critical factors for vehicle fleet managing.
Elimination of redundant activities and processes, unnecessary or duplicated.
Process reengineering for the restructuring and optimization of the activities of the vehicle fleet management.
Selection, implementation and improvement of vehicle fleet management software
The information system to be implemented in an organization for vehicle fleet management can be performed using from a simple spreadsheet, to the most advanced software on the market, depending on the characteristics, requirements and budget of each organization.
There are a wide variety of software and telematics services in the market for vehicle fleet management with multiple modules or information to be recorded.
Advanced Fleet Management Consulting advices independently and objectively regarding the choice of the best software and/or telematic solution to implement in your organization for the vehicle fleet management and associated devices such as: idle time, GPS locator or the device which controls the driving style of the vehicle’s driver.
Study and selection of modules or of the information that must register the vehicle fleet management software that best suits the needs, requirements and budget of your organization.
Adaptation, development and improvement of the vehicle fleet management software operating in your organization.
Development and integration of dashboard and monthly and biannual report in the vehicle fleet management software.
Being the link between your organization and the vehicle fleet management software company.
Training programs in vehicle fleet management
Conducting training courses in order to provide the best practices and a useful and practical knowledge to managers and workers in your organization to improve, reduce costs and optimize the vehicle fleet management.
Research in vehicle fleet management
Conducting research and studies concerning vehicle fleet management for universities, business schools, journals and industry associations, institutes and investors.
Performing audits in vehicle fleet management
Audits to third party organizations in all activities of the vehicle fleet management, processes, costs, staff, practices and information systems in order to know the current status of the vehicle fleet management, its tendency and having valuable information for decision-making.
Consulting to software developing companies and suppliers of services and products for vehicle fleet management.
Consulting for investors such as: venture capital firms, investment funds or Business Angels requiring specialized knowledge in vehicle fleet management.
Consulting and development of strategic business plans related to vehicle fleets.