Course: “Introduction to Fleet Management”

Advanced Fleet Management Consulting provides the course “Introduction to Fleet Management” developing our own methodology and has the following characterises:

  • The course is aimed to executives, middle managers, fleet managers and any professional related to fleet management.
  • Course duration: 20 hours/3 days.
  • Course certification: Introduction to fleet management.
  • Course material: my book “Introduction to fleet management”, and the slides of each chapter in PDF.

We provide this course for companies and individual persons; contact us if you are interested in this fleet management course. 

Objectives of the course 

The goals of the course are the following:

  • Acquire the global vision of what is to manage a vehicle fleet.
  • Know which are the activities and the key factors involved in fleet Management.
  • How develop the organization strategy through fleet management.
  • What guidelines must hold the fleet management policy.
  • Know the fleet cost structure and how to calculate the cost per Kilometre.
  • How to calculate the optimal number of the vehicles of the fleet
  • How to set the level of service that the organization provides using the vehicle fleet
  • How to acquire the vehicles: renting or in propriety.
  • What types of vehicles and equipment to acquire.
  • Which are the key factors involved in fleet operations.
  • How to control and reduce fuel consumption and emissions.
  • How to control and reduce traffic accidents.
  • How to manage the fleet tyres.
  • How to set the disposal/replacement policy of the vehicles.
  • How to set the fleet management scoreboard.
  • How to analyze the fleet data (Big Data).
  • How to measure the fleet management performance.
  • Which fleet management activities can be outsourced to third parties.
  • Which requirements must have the telematics software of the fleet.
  • Know the requirements to change to an electric vehicle fleet.
  • Know the new fleet management tendencies.
Content of the course

Fleet management is the use of a set of vehicles in order to provide services to a third-party, or to perform a task for our organization, in the most efficient and productive manner with a determined level of service and cost.

Fleet management activities are shown in the following graph 1:

Graph 1: fleet management activities

Graph 1: fleet management activities

The content of the course is the following: 

  • Fleet Management activities
  1. Which are the fleet management activities and their relation among them
  • Fleet Management policy
  1. Policy guidelines of each fleet management activity
  • Fleet´s costs
  1. Types and cost structure
  2. TCO (Total Cost of Ownership): practical case
  3. Calculating the cost per kilometre/mile: practical case
  • Calculating fleet size
  1. Relation between the direct costs and the service level
  2. Practical case
  3. Types of fleets
  4. Calculation the optimal number of vehicles of the fleet
  • Acquiring the fleet´s vehicles
  1. How to acquire the fleet’s vehicles: in property or by renting/leasing
  2. Choosing the vehicle’s brand and ranges
  3. Choosing the type of equipment for the vehicle fleet
  4. Choosing the type of fuel for the vehicle fleet
  5. Choosing the type of insurance for the vehicle fleet
  6. Choosing the suppliers for the vehicle fleet
  7. Organizational factors
  • Fleet operations
  1. Fleet maintenance management
  2. Management and analysis of the vehicle´s breakdowns
  3. Fleet spare parts management
  4. Choosing, controling and monitoring the vehicles´s tyres
  5. Preventing and reducing traffic accidents
  6. Control and reduction of the vehicles´s fuel consumption
  7. Using owned or outsouced workshops
  • Disposal/replacement of the fleet´s vehicles
  1. Disposal/replacement disposal policy
  2. Practical case
  3. Sales channel of the vehicles´s fleet
  4. Choosing the suppliers for selling the vehicles
  5. Setting the maximum time for selling the vehicles
  6. Organizational factors
  • Fleet´s information system
  1. Scoreboard
  2. Data analysis (Big Data)
  3. Report for the executives
  • How to measure the fleet´s performance
  1. Theoretical model
  2. Practical case
  • Controling and monitoring the fleet´s vehicles
  1. What information to register in order to know the traceability of the vehicles
  • Auxiliary services
  1. Insurance, accidents, traffic tickets/fines, vehicles technical inspection, current laws and technical modifications of the vehicles.
  • Outsourcing and organizacional structure
  1. Requirements to outsource certain fleet management activities to third- parties
  2. Setting the guidelines to outsource certain fleet management activities to third-parties
  3. Setting the processes, the organizational structure, the jobs profiles, the activities and the controls needed.
  • Telematics services and managemet software
  1. Setting the guidelines for the acquisition and operation of the software and/or the telematic service to manage the fleet
  • Electric Fleet Vehicle
  1. Operational requirements needed to acquire electric vehicles
  • Fleet management future trends
  1. Internet of things (IoT), autonomous vehicle, etc.


My name is José Miguel Fernández Gómez and I’m the manager of Advanced Fleet Management Consulting, with this course I want to make available to my clients my experience and knowledge that I have been acquiring during my professional and academic career on fleet management.

I work as a fleet management consultant, and I worked as a Research Fellow at the Social Innovation Centre-Humanitarian Research Group at INSEAD-France (Humanitarian Research Group), one of the best business schools in the world. I performed consulting and research activities on a project for the refugees organization of the United Nations (United Nations High Commissioner for Refugees-UNHCR), optimizing the size and management activities of the vehicle fleet, which this organization has distributed worldwide (6,500 vehicles).

I also worked as a fleet manager for five years for the company managing the service of street cleaning in Madrid (Urbaser). I managed a fleet of 1,000 vehicles, consisting of various technologies and types of vehicles such as: heavy and light vehicles, vans, cars or sweepers.

I hold a Ph.D on Industrial Engineering by the Madrid Technical University, international mention, as I did research stays at the University of Liverpool (UK) and the Royal Institute of Technology-KTH (Sweden). My doctoral thesis was on the vertical disintegration in the automotive industry, publishing several articles in academic journals and at international congresses on industrial engineering; I hold an Industrial Organization Engineering and a Mechanical Engineering degrees by the Madrid Technical University; and I hold a Master in Operations Management and a Master in Organization Engineering and Industrial Management by the Madrid Technical University.

I’ve been researching on fleet management and developing some models that I’ve used in several fleet management projects, and published them on international congresses on industrial engineering.